1 Each years officers

Lions clubs officers serve for one year. They are elected each year by the club to run their club. First founding President and the teams are called Charter President and Charter Officers or members. Please Click the title of each year to know more about our officers.

Here is the role of officers :

TEAMWORK
In today’s rapidly changing world, individuals must blend their family demands, work commitments and volunteer work. While the responsibilities of an individual club officer may be demanding, he/she is able to share challenges, ideas and perspectives with fellow officers. This club officer team concept fosters collaboration and provides a shared focus and approach to club administration.

The club president, secretary and treasurer comprise the core of the club officer team, working together to provide effective club leadership. The club president, in addition to supervising overall club operations, is responsible for developing team strategies, coaching and motivating the team members, and monitoring overall performance of the team.

This collaborative team approach not only can improve club administration, but it also:

• enables each officer to be more confident and effective by working together and utilizing individual knowledge, skills, and talents.

• encourages creativity through communication and the sharing of challenges, opportunities and ideas, ultimately generating new insights or perspectives that an individual may not have discovered.

• supports the achievement of goals in a timely manner as each member works
toward specific objectives and fulfilling responsibilities that support the collective
goal
.
As the key leader in each club, the president can be extremely busy. Effectively
delegating responsibilities as appropriate to club officer team members can enhance
the management and general operations of the club, while preparing them for future
leadership roles.

In the club officer team, like all effective teams, each member has been assigned specific responsibilities and tasks for which they are accountable. An overview of each of these positions is in the pages that follow.

CLUB LEADERSHIP

Teamwork is one of the keys to successful club management. Club officers can collectively shape the way in which they work together that will be best for all concerned. Regardless of the way your club officer team works together, the leadership team should ensure that the club has leadership development goals and plans to achieve them. Your zone chairperson and other members of the district GLT can be a resource for your officer team in creating and implementing a leadership development plan.

There are, however, specific responsibilities and areas of authority for each club officer. Using these as a guide, your leadership team can determine the most effective way to manage your club throughout the year.

President
He/she is the chief executive officer of the club who presides at all meetings of the board of directors and the club. The president issues the call for regular meetings and special meetings of the board of directors and the club, and appoints the\ standing and special committees of the club while cooperating with chairpersons to ensure regular functioning and reporting of such committees. He/she sees that officers are elected as provided for by the constitution and by-laws, and cooperates as an active member of the district governor’s advisory committee of the zone in which this club is located.

The club president has no absolute authority. The president’s authority to act must come from directives from the board of directors, the club as a whole, the club’s constitution and by-laws, or the Standard Form Lions Club Constitution and By-Laws (LA-2).

Immediate Past President(s)

He/she officially greets members and their guests at club meetings, and represents the club in welcoming all new service-minded people in the community served by the club.

Vice President(s)

If the president is unable to perform the duties of his/her office for any reason, the vice president next in rank shall occupy his/her position and perform his/her duties with the same authority as the president. Each vice president shall, under the direction of the president, oversee the functioning of such committees of the club as the president designates.

Secretary
He/she is under the supervision and direction of the president and the board of directors, and is the liaison officer between the club, the district (single or sub and multiple) in which the club is located, and the association. The secretary:

• Submits regular monthly membership reports, service activity reports and other reports specified by the association

• Submits reports upon request to the district governor’s cabinet

• Cooperates with and serves as an active member of the district governor’s advisory committee of the zone in which the club is located

• Has custody of and maintains general records of the club, including minutes of club and board meetings; attendance; committee appointments; elections; member information, addresses and telephone numbers of members; members club accounts

• Arranges for issuance, in cooperation with the treasurer, of quarterly or semi-annual statements to each member for dues and other financial obligations owed to the club, collects and turns dues over to the club treasurer and obtains a receipt

• Gives bond for the faithful discharge of his/her office in the sum and with surety as determined by the board of directors

• Delivers in a timely manner, at the end of his/her term, the general records of the club to his/her successor
Treasurer
He/she shall:
• Receive all monies from the secretary and deposit the currency in a bank or banks recommended by the finance committee and approved by the board of directors

• Pay the club’s obligations authorized by the board of directors. All checks and vouchers shall be signed by the treasurer and countersigned by one other officer, determined by the board of directors
• Have custody of and maintain general records of club receipts and disbursements
• Prepare and submit monthly and semi-annual financial reports to the board of directors of the club
• Give bond for the faithful discharge of his/her office in the sum and with surety as determined by the board of directors
• Deliver in a timely manner, at the end of his/her term, the financial accounts, funds and records of the club to his/her successor

Membership Chairperson
For more detailed guidance, refer to the Club Membership Chairperson Guide. His/her responsibilities include:
• Development of a club membership growth program and presenting the program to the board of directors for approval
• Regular encouragement at club meetings of recruiting new quality members
• Ensuring implementation of proper recruitment and retention procedures
• Preparing and implementing member orientation sessions
• Reporting to the board of directors ways to reduce the loss of members
• Coordinating with other club committees in fulfilling these responsibilities
• Serving as a member of the zone level membership committee

Board of Directors

The members of the board of directors are the president, immediate past president, vice president(s), secretary, treasurer, Lion tamer (optional), tail twister (optional), Membership chairperson, branch coordinator, if designated, and all other elected directors. What the board of directors can and cannot do by itself is set forth in the Standard Form Lions Club Constitution and By-Laws (LA-2). This information is published on the association’s website. Similar information may be referenced in the club’s constitution and by-laws.

Any club rule, procedure, by-law or constitutional provision that is contrary to the constitution and by-laws of the club, district, multiple district or the International Constitution and By-Laws is not valid.

The board of directors shall have the following duties and powers:
(1) It is the executive board of the club and is responsible for the execution, through the club officers, of the policies approved by the club. All new business and policy of the club shall be considered and shaped, first, by the board of directors for presentation to and approval by the club members at a regular or special club meeting.

(2) It authorizes all expenditures and shall not create any indebtedness beyond the current income of this club, nor authorize disbursal of club funds for purposes inconsistent with the business and policy authorized by the club membership.

(3) It has the power to modify, override or rescind the action of any officer of the club.

(4) It ensures that the books, accounts and operations of the club are audited annually or, at its discretion, more frequently and may require an accounting or have an audit made of the handling of any club funds by any officer, committee or member of the club. Any member of the club in good standing may inspect the audit or accounting upon request at a reasonable time and place.

(5) It appoints, on recommendation of the finance committee, a bank or banks for the deposit of the funds of the club.

(6) It appoints the surety for the bonding (insurance) of any officer of the club.

(7) It shall not authorize, nor permit, the expenditure, for any administrative purpose, of the net income of projects or activities of the club by which funds are raised from the public.

(8) It shall submit all matters of new business and policy to the respective standing or special club committee for study and recommendation to the board.

(9) It appoints, or designates a committee to appoint, subject to approval of the club membership, the delegates and alternates of the club to district (single, sub- or multiple) and international conventions.

(10) It maintains at least two (2) separate funds governed by generally accepted accounting practices. The first fund to record administrative monies such as dues, tail twisting fines and other internally raised club funds. A second fund is to be established to record activity or public welfare monies raised by asking support from the public. Disbursement from such funds is to be in strict compliance with item (7) above.

Lion Tamer (Optional)

The Lion tamer is responsible for the property and paraphernalia of the club, including flags, banners, gong, gavel, song books, etc. He/she puts each item in its proper place before every meeting and returns the items to the proper storage area after each meeting. He/she acts as sergeant-at-arms at meetings, seeing that those present are properly seated, and distributes bulletins, favors and literature as required at club and board meetings. He/she ensures that new members are welcomed to the club and sit with a different group at each meeting so that the new members become better acquainted.

Tail Twister (Optional)

The tail twister promotes harmony, good fellowship, and enthusiasm in the meetings through appropriate stunts, games and the judicious imposition of fines on club members. There shall be no appeal of his/her decision in imposing a fine, provided, however, that no fine shall exceed an amount fixed by the board of directors of the club, and no member shall be fined more than twice at any one meeting. The tail twister may not be fined except by the unanimous vote of all members present. All monies collected by the tail twister shall be immediately turned over to the treasurer
and a receipt shall be given.

Committees
Committees contribute to the success of a club by concentrating on a specific area and making sure that the club’s goals in that area are met. Typically, committees are formed to focus on areas such as club meeting programs, community service, fundraising projects, club finances, leadership development, membership, public relations and constitution and by-laws. Clubs are nencouraged to appoint an information technology chairperson to coordinate the club’s use of technology. Clubs may form additional committees as deemed necessary.

Source: http://www.lionsclubs.org/resources/EN/pdfs/la15.pdf

Advertisements

Leave a Reply

Please log in using one of these methods to post your comment:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s